AI acceptable use policy

What's included

This template provides a complete framework for AI governance at your school. Customize the bracketed sections with your school's specific information.

1. Purpose and scope

Sets the context for your AI policy, including definitions of AI tools and who the policy applies to.

2. Student guidelines

Clear rules for student AI use, organized by assignment type:

• AI prohibited: Original creative work, in-class assessments, standardized tests
• AI as a tool: Research assistance, brainstorming, editing help - with disclosure
• AI encouraged: Learning to prompt effectively, understanding AI limitations

3. Disclosure requirements

Standard language for how students should document AI use, including:

• Which tools were used
• How they were used
• What content was AI-generated vs. student-created

4. Teacher guidance

Framework for educators on:

• Designing AI-appropriate assignments
• Communicating expectations clearly
• Using AI for professional tasks (grading assistance, lesson planning)
• Student data considerations when using AI tools

5. Staff guidelines

Policies for administrative and support staff, including:

• Approved AI tools for workplace use
• Data handling requirements
• Confidentiality considerations

6. Approved and prohibited tools

Template lists for documenting which AI tools are:

• Approved for educational use
• Approved for administrative use only
• Prohibited entirely

7. Consequences and enforcement

Framework for addressing policy violations, differentiated by:

• First-time vs. repeated violations
• Severity of the violation
• Focus on education over punishment

8. Annual review process

Built-in review cycle to keep the policy current as technology evolves.